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Arch Coal, Inc. Audit Committee
Charter
Purpose
The Audit Committee is appointed by the
Board to assist the Board in fulfilling
its oversight over (1) the integrity of
the financial statements, internal
accounting, financial controls,
disclosure controls and financial
reporting processes of the Company, (2)
the independent auditors’ qualifications
and independence, (3) the performance of
the Company’s internal audit function
and independent auditors, and (4) the
compliance by the Company with legal and
regulatory requirements.
The Committee shall prepare, or cause to
be prepared, the report required by the
rules of the Securities and Exchange
Commission to be included in the
Company’s annual proxy statement.
Limitation of Audit Committee’s Role
While the Committee has the
responsibilities and powers set forth in
this Charter, it is not the duty of the
Committee to plan or conduct audits or
to determine that the Company’s
financial statements and disclosures are
complete and accurate and are in
accordance with generally accepted
accounting principles and applicable
rules and regulations. These are the
responsibilities of management and the
independent auditors.
Additionally, the Board and the
Committee recognize that financial
management (including the internal audit
staff), as well as the independent
auditors, have more time, knowledge and
more detailed information on the Company
than do Committee members; consequently,
in carrying out its oversight
responsibilities, the Committee is not
providing any expert or special
assurances as to the Company’s financial
statements or any professional
certification as to the independent
auditors’ work.
Committee Membership
The Committee shall consist of no fewer
than three members. All Committee
members shall be financially literate,
as determined by the Board, and at least
one member of the Committee shall have a
background in financial reporting,
accounting and auditing. All members of
the Committee shall meet all other
independence, experience and expertise
requirements of the New York Stock
Exchange. The Committee shall endeavor
to at all times have at least one member
who is an “audit committee financial
expert,” as defined by SEC regulations.
The members of the Committee shall be
appointed by the Board on the
recommendation of the Nominating &
Corporate Governance Committee.
Committee members may be replaced by the
Board.
The Board shall appoint one of the
members of the Audit Committee as
Chairperson. It is the responsibility of
the Chairperson to schedule all meetings
of the Committee and to provide the
Committee with a written agenda prior to
each meeting.
Compensation shall be limited to
director fees and committee fees
(including committee chairmanship fees).
Committee Authority and Responsibilities
The independent auditors shall report
directly to the Audit Committee. In that
regard, the Committee is directly
responsible for engagement of the
independent auditors, has the sole
authority to appoint or replace the
independent auditors (subject to
shareholder ratification), and shall
pre-approve all audit engagement fees
and terms and all non-audit engagements
with the independent auditors and shall
disclose its policies for approval of
such engagements in the Company’s
periodic reports filed with the SEC . In
addition, it is a direct responsibility
of the Audit Committee for resolution of
disagreements between management and the
independent auditors regarding
accounting and financial matters.
The Committee shall meet as often as it
determines, but not less frequently than
quarterly. The Committee may delegate
authority to the Chair of the Committee
and/or a subcommittee of the Audit
Committee when appropriate, including,
without limitation, any and all actions
necessary or incidental to the Company’s
annual, quarterly or other periodic
filings with the Securities and Exchange
Commission. All actions taken pursuant
to a delegation of authority described
in the previous sentence shall be
presented to the full Committee at its
next regularly scheduled meeting for
review and ratification.
The Committee shall have the authority,
to the extent it deems necessary or
appropriate, to retain its own special
legal, accounting or other consultants
to advise the Committee and the Company
will provide adequate funding for such
activities. In addition, the Committee
may request any officer or employee of
the Company or the Company’s outside
counsel or independent auditors to
attend a meeting of the Committee or to
meet with any members of, or consultants
to, the Committee. The Committee shall
meet with management, the internal
auditors and the independent auditors in
separate executive sessions at least
quarterly. The Committee may also, to
the extent it deems necessary or
appropriate, meet with the Company’s
investment bankers or financial analysts
who follow the Company.
The Committee shall make regular reports
to the Board and provide copies of the
minutes of each meeting to the Board as
soon as practical after each Committee
meeting. The Committee shall review and
reassess the adequacy of this Charter
annually and recommend any proposed
changes to the Board for approval. The
Committee shall annually review the
Committee’s own performance.
The Committee, to the extent it deems
necessary or appropriate, shall:
1. Discuss with management and the
independent auditors the annual audited
financial statements, including (a)
disclosures made in Management’s
Discussion and Analysis of Financial
Condition and Results of Operations, (b)
their judgment about the quality, not
just the acceptability, of accounting
principles, (c) the reasonableness of
significant judgments, (d) the clarity
of the disclosures in the financial
statements and (e) the results of the
audit, and recommend to the Board
whether the audited financial statements
should be included in the Company’s Form
10-K.
2. Discuss with management and the
independent auditors the Company’s
quarterly financial statements and
disclosures under Management’s
Discussion and Analysis of Financial
Condition and Results of Operations,
including the results of the independent
auditors’ reviews of the quarterly
financial statements, prior to the
filing of such financial statements.
3. Discuss with management and the
independent auditors, at the conclusion
of the annual audit, significant
financial reporting issues and judgments
made in connection with the preparation
of the Company’s financial statements,
including any significant changes in the
Company’s selection or application of
accounting principles, any major issues
as to the adequacy of the Company’s
internal controls, the development,
selection and disclosure of critical
accounting estimates, and analyses of
the effect of alternative assumptions,
estimates or GAAP methods on the
Company’s financial statements. To
further this goal, the Committee shall
receive reports at least quarterly from
the independent auditors, and prior to
the filing of its report with the SEC,
on all critical accounting policies and
practices of the Company, all
alternative treatments of financial
information within GAAP that have been
discussed with management, including the
ramifications of the use of such
alternative treatments and disclosures
and the treatment preferred by the
independent auditor, and other material
written communications between the
independent auditor and management.
4. Discuss with management the Company’s
earnings press releases, including the
use of “pro forma” or “adjusted” non-GAAP
information. The Committee need not
discuss earnings guidance provided to
analysts or rating agencies.
5. Discuss with management and the
independent auditors the effect of
regulatory and accounting initiatives as
well as off-balance sheet structures on
the Company’s financial statements.
6. Discuss with the independent auditors
the matters required to be discussed by
Statement on Auditing Standards No. 61
relating to the conduct of the audit. In
particular, discuss:
(a) The adoption of, or changes to, the
Company’s significant auditing and
accounting principles and practices as
suggested by the independent auditors,
internal auditors or management.
(b) Any difficulties encountered in the
course of the audit work, including any
restrictions on the scope of activities
or access to requested information, and
any significant disagreements with
management.
7. Meet with the independent auditors
prior to the audit to discuss the
planning and staffing of the audit.
8. Discuss the experience,
qualifications and independence of the
Company’s independent auditor, including
all relationships between the auditing
firm and the Company and its Directors
and officers. Discuss the experience,
qualifications and independence of the
lead partner as well as the senior
members of the independent auditors’
team.
9. Obtain and review a report from the
independent auditors at least annually
regarding (a) the independent auditors’
internal quality-control procedures, (b)
any material issues raised by the most
recent quality-control review, or peer
review, of the firm, or by any inquiry
or investigation by governmental or
professional authorities within the
preceding five years respecting one or
more independent audits carried out by
the firm, (c) any steps taken to deal
with any such issues, and (d) all
relationships between the independent
auditors and the Company.
10. At least annually, discuss the
overall performance of the independent
auditors, taking into account the
opinions of management and the internal
auditors.
11. At least annually, present the
Committee’s conclusions regarding the
independence and performance of the
independent auditors to the Board and,
if so determined by the Committee,
recommend that the Board take additional
action to satisfy itself as to the
qualifications, performance and
independence of the independent
auditors.
12. Discuss whether, in order to assure
continuing auditor independence, it is
appropriate to adopt a policy of
rotating the lead audit partner more
often than required by law, or even the
independent auditing firm itself on a
regular basis.
13. Set policies for the Company’s
hiring of employees or former employees
of the independent auditors who were
engaged on the Company’s account.
14. Obtain and review a quarterly report
on matters discussed by the independent
auditors with its national office
regarding the Company.
15. Review with the independent auditors
any audit problems or difficulties and
management’s response, including the
independent auditors’ responses
regarding accounting adjustments noted
or proposed but passed (as immaterial or
otherwise).
16. Discuss internal audit plan and
review assistance to be provided
independent accountants by internal
audit staff.
17. Discuss the appointment and
replacement of the senior internal
auditing executive.
18. Discuss the reports to management
prepared by the internal audit
department and management’s responses.
19. Discuss with the independent
auditors and the internal audit
department the responsibilities of the
internal audit department, as well as
the internal audit program, budget and
staffing and any recommended changes in
the planned scope of the internal audit.
20. Discuss the Internal Audit Charter
at least annually.
21. Discuss with management, the
internal auditors and the independent
auditors the adequacy and effectiveness
of accounting, financial and information
systems procedures and controls, the
Company’s policies and procedures for
assessing, monitoring, and managing
business risk, and any special audit
steps adopted in light of material
control deficiencies.
22. Discuss with the Board the Company’s
policies and procedures regarding
compliance with applicable laws and
regulations and with the Company’s Code
of Business Conduct and Ethics at least
annually.
23. Discuss management’s assertion on
its assessment of the effectiveness of
internal controls as of the end of the
most recent fiscal year.
24. Establish and discuss annually
procedures for (a) the receipt, retention,
and treatment of complaints received by
the Company regarding accounting,
internal accounting controls,
information systems procedures and
controls, or
auditing matters, and (b) the confidential,
anonymous submission by employees of the
Company of concerns regarding
questionable accounting, internal
accounting controls, information systems
procedures and controls, or auditing
matters.
25. Discuss with management and the
independent auditors any correspondence
with regulators or governmental agencies
and any employee complaints or published
reports which raise material issues
regarding the Company’s financial
statements or accounting policies.
26. Discuss with the Company’s General
Counsel legal matters that may have a
significant impact on the financial
statements or the Company’s compliance
policies.
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