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ARCH COAL, INC. CORPORATE GOVERNANCE
GUIDELINES
The Vision of Arch Coal is:
To create superior customer and
shareholder value as the safest, lowest
cost and most environmentally
responsible supplier of coal-based
energy in the world.
In Furtherance of that Vision, our
Mission is:
Arch Coal is dedicated to being a
market-driven global leader in the coal
industry and to creating superior
long-term shareholder value. We will
conduct our business with integrity and
an unrelenting passion for providing the
best value to our customers. We will
foster an innovative, motivating work
environment and operate safe, low cost
mines, utilizing our resources
effectively and efficiently.
The directors are employed by
stockholders to oversee management so as
to hold managers accountable for the
pursuit of the corporate vision and
mission.
I. DIRECTOR QUALIFICATION STANDARDS
The principal qualities of an effective
corporate director include strength of
character, an inquiring and independent
mind, practical wisdom, and mature
judgment. In addition to these
qualities, Arch Coal’s criteria include
recognized achievement, an ability to
contribute to some aspect of the
company’s business, and the willingness
to make the commitment of time and
effort required of an Arch Coal
director. In order to find the most
valuable talent available to meet these
criteria, the Board considers candidates
diverse in geographic origin, gender,
ethnic background, and professional
experience (private, public, and
non-profit). The goal is to include
members with the skills and
characteristics that taken together will
assure a strong Board.
The number of directors that constitutes
the Board is fixed from time to time by
a resolution adopted by a two-thirds
majority of the Board.
It is the policy of the Board to have an
overwhelming majority of directors who
meet the applicable independence
requirements of the New York Stock
Exchange (“NYSE”), the Sarbanes-Oxley
Act and the Securities and Exchange
Commission (“SEC”). In addition, it is
the policy of the Board to have
significant representation on the Board
of individuals not affiliated with a
significant shareholder of Arch Coal.
The Board itself is responsible, in fact
as well as procedure, for selecting new
Board members who will join the Board
between shareholder meetings as well as
those to be nominated by the Board for
election by shareholders. The Board
delegates the screening process to the
Nominating and Corporate Governance
Committee, with direct input from the
CEO and Chairman. Candidates may be
recommended to the Nominating and
Corporate Governance Committee by other
directors, employees, and shareholders.
Arch Coal does not have term limits for
its directors, but does have mandatory
retirement for outside directors at the
annual meeting following such director’s
72nd birthday. Further, the Nominating
and Corporate Governance Committee
reviews each director’s performance on
the Board when the director’s Board term
has expired and the slate of director
candidates is being developed for
inclusion in the proxy.
Non-employee directors inform the
chairman of the Nominating and Corporate
Governance Committee and the CEO of any
principal occupation change, including
retirement, and offer their resignation
to the chairman of the Nominating and
Corporate Governance Committee. The
chairman of the Nominating and Corporate
Governance Committee, in turn, advises
the Committee of such change of status
so that the Committee with the aid of
the CEO and Chairman can decide whether
to accept the resignation.
The Board has no policy with respect to
the separation of the offices of
Chairman and the CEO. The Board believes
that it should have the ability to make
this determination on a case-by-case
basis in a manner it deems in the best
interest of Arch Coal. If the Chairman
is not the CEO, and is an independent
director, then there shall be no Lead
Director. If the Chairman is the CEO or
is not an independent director, then the
chairman of the Nominating and Corporate
Governance Committee shall act as the
Lead Director.
II. DIRECTOR DUTIES AND
RESPONSIBILITIES
In fulfilling its responsibilities, Arch
Coal’s Board performs the following
principal functions:
-
Ensuring legal and ethical conduct;
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Selecting, evaluating, compensating,
and, where necessary, replacing the
CEO and other senior executives;
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Approving corporate strategy;
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Providing general oversight of the
business;
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Evaluating Board processes and
performance;
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Selecting and nominating candidates
for the election to the Board of
Directors; and
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Compensating directors.
Directors are expected to attend Board
meetings and meetings of committees on
which they serve, and to spend the time
needed and meet as frequently as
necessary to properly discharge their
responsibilities. The CEO, in
consultation with the Chairman, or the
Lead Director if the Chairman is the
CEO, establishes the agenda for each
Board meeting. Any director is entitled
to add to the agenda any matter that the
director reasonably believes should be
on the agenda. Prior to each Board
meeting, the Board members receive an
agenda for the meeting, along with
advance copies (when possible) of any
written materials to be discussed. In
addition, the CEO regularly distributes
to all Board members items of topical
interest relating to Arch Coal, its
operating environment, and the markets
that it serves.
The non-management directors meet
regularly in executive session, with
such meetings led by the Lead Director.
The Board also meets regularly in open
session joined by selected members of
Arch Coal’s senior management. All of
Arch Coal’s senior officers make
presentations to the Board on a regular
basis. In addition, from time to time
various other corporate personnel attend
open Board sessions and make
presentations.
Board members have complete access to
corporate management at all times. Board
members use judgment to be sure that
this contact is not distracting to the
business operation of the company. In
addition, the Board and each committee
have the power to hire independent
legal, financial or other advisors as
they may deem necessary, without
consulting or obtaining the approval of
any officer of the Company in advance.
III. BOARD COMMITTEES
Arch Coal has four standing committees:
Audit, Nominating and Corporate
Governance, Finance, and Personnel and
Compensation (“P&C”). Pursuant to Arch
Coal’s bylaws, the Board may create or
discharge any committee at any time,
subject to the rules and regulations of
the NYSE, the Sarbanes-Oxley Act and the
SEC.
The Nominating and Corporate Governance
Committee, after consultation with the
Chairman and CEO and with consideration
of the desires of individual Board
members, recommends committee
assignments including the chairmanships
to the full Board for approval.
Committee chairmanships usually are
rotated every three years. Other
committee members are rotated
periodically as the Board deems
appropriate, although membership on a
committee is normally limited to six
years for one assignment. Exceptions to
these guidelines are made as the Board
deems appropriate. In determining
potential committee chair and membership
rotations, the Board takes into account
(a) each Board member's interests,
tenure and subject-matter expertise, (b)
the need for both continuity and fresh
ideas and perspectives, and (c)
applicable independence and
qualification requirements.
The Audit Committee, Nominating and
Corporate Governance Committee, and the
P&C Committee consist only of
independent directors under criteria
established by the NYSE. Each of these
committees has its own charter which
sets forth the purposes, goals and
responsibilities of such committee. The
charters also provide that each
committee will annually evaluate its
performance.
The CEO and Secretary of Arch Coal, in
consultation with the Chairman and each
committee chairman, sets the committee
meeting calendar for the upcoming
calendar year. Each committee reports to
the Board at the next meeting of the
Board following the committee meeting.
Prior to each committee meeting, the
committee members receive an agenda for
the meeting, along with advance copies
(when possible) of any written materials
to be discussed.
Each committee chairman convenes as
appropriate executive sessions of
non-employee or outside Board members of
the committee to discuss its operations.
IV. DIRECTOR ORIENTATION AND
EDUCATION
Management will provide new Directors
with an initial orientation in order to
familiarize them with their
responsibilities as Directors under law
and the New York Stock Exchange Listing
Standards, and with the Company and its
strategic plans, its significant
financial, accounting and risk
management policies and procedures, its
compliance programs, its Business Code
of Conduct, its senior management, and
its internal and independent auditors.
In addition, on an ongoing basis,
Directors are encouraged to attend
continuing education opportunities to
provide knowledge of current
developments in relevant matters or to
improve critical skills.
V. EVALUATING BOARD PROCESSES AND
PERFORMANCE
The Nominating and Corporate Governance
Committee reports annually to the Board
on an assessment of the Board’s
performance. This is discussed by the
Board at first with the CEO in
attendance; then, if desired by the
chairman of the Nominating and Corporate
Governance Committee or any other
director, it is discussed in an
executive session of non-employee
directors. This assessment is of the
Board’s contribution as a whole and
reviews areas in which the Board and/or
the management believes a better
contribution could be made. The
Nominating and Corporate Governance
Committee is responsible for evaluating
the performance of current Board members
at the time they are considered for
re-nomination to the Board.
VI. DIRECTOR COMPENSATION
The Nominating and Corporate Governance
Committee is responsible for reviewing
and making recommendations to the Board
concerning directors’ compensation,
including benefits. In undertaking its
review, this Committee may receive
advice from the CEO and internal staff
and engage outside consultants to
provide reports on trends in director
compensation, including compensation
paid to outside directors of other
companies.
The Board seeks to avoid compensation
elements that may compromise the
independence of directors, such as
consulting contracts or other indirect
forms of compensation to a director or
an organization with which the director
is affiliated.
VII. CONFLICT OF INTEREST
A director’s business or family
relationships may occasionally give rise
to that director’s material personal
interest on a particular issue. The
Board, after consultation with counsel,
determines whether such a conflict of
interest exists on a case-by-case basis.
The Board takes appropriate steps to
identify such potential conflicts and to
assure that all directors voting on an
issue are disinterested with respect to
that issue.
VIII. THE CEO AND SENIOR MANAGEMENT
The full Board of non-employee directors
makes an annual evaluation of the CEO’s
performance, taking into account both
the financial performance of the
business and the qualitative performance
of the CEO, including, for example,
vision and leadership, accomplishment of
long-term strategic objectives, and
development of management. The results
are used to identify strengths and areas
needing improvements and to provide
input to the P&C Committee’s evaluation
of the CEO for compensation purposes.
The CEO reviews annually with the Board
the current goals of the other senior
officers and the extent to which these
officers have accomplished their
previous goals.
The P&C Committee annually evaluates the
performance of the CEO and other senior
officers for compensation purposes and
makes compensation recommendations to
the Board (non-employee directors). The
Board reviews these evaluations and
recommendations and determines the
compensation, including incentive pay.
The CEO makes an annual report to the
Board on succession planning and
management development. In this report,
the CEO recommends at least one
individual who could assume the CEO
position if the CEO unexpectedly should
be unavailable for service, updating
this recommendation as appropriate.
The CEO and other senior officers obtain
the approval of the Nominating and
Corporate Governance Committee prior to
accepting an invitation to serve on the
Board of another public company or on
the Board of any private company that
would represent a material commitment of
time. It is generally advisable to limit
such outside directorships to no more
than two.
The CEO and other senior officers of
Arch Coal do not serve on the Board of a
company for which an Arch Coal
non-employee director serves as an
officer.
IX. STOCK OWNERSHIP GOAL
The Board believes that stock ownership
by directors further aligns their
interests with the interests of Arch
Coal’s stockholders. Accordingly, the
Board has established a goal that each
non-employee director own a number of
shares of Arch Coal common stock equal
in value to five times the annual
retainer ($375,000 as of April 27, 2006)
for non-employee directors. Ownership
will be measured at the end of each
fiscal year. To the extent that a
non-employee director on the date this
goal is adopted does not already satisfy
the applicable ownership goal, such
non-employee director is expected to
meet the target within the five-year
period following the adoption of this
stock ownership goal. Non-employee
directors elected to the Board after the
date on which this goal is adopted will
have five years following the date of
their election to satisfy this stock
ownership goal. The Corporate Governance
and Nominating Committee will administer
and interpret this stock ownership goal.
There may be instances where this stock
ownership goal would place a hardship on
a director, although it is expected that
these instances will be rare. The
Corporate Governance and Nominating
Committee may develop an alternative
stock ownership goal for a director that
reflects the intention of this stock
ownership goal and his or her personal
circumstances.
These principles and policies are in
addition to and are not intended to
change or interpret any Federal or state
law or regulation, including the
Delaware General Corporation Law, or the
Certificate of Incorporation or By-laws
of the Company. The Board of Directors
will review these Guidelines at least
annually and, if appropriate, revise
these Guidelines from time to time.
Dated: April 27, 2006
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